Job description
Administration and Operations Support:
- Provide comprehensive assistance to directors and department heads in their daily tasks.
- Offer support for day-to-day management of staff, ensuring efficient operations.
- Manage correspondence, including distribution and archiving of letters.
- Maintain accurate records and notes, ensuring organized documentation.
- Coordinate weekly management team meetings and disseminate notes.
- Arrange meetings, events, and conference rooms with meticulous detail.
- Handle travel arrangements, including hotel and flight bookings for management and visitors.
- Supervise administrative drivers and distribute tasks among team members.
- Facilitate official signatures on bank transfers, contracts, and other critical documents.
- Perform home-based tasks related to the Executive Director.
- Manage printing, business card orders, and mail processes.
- Execute additional tasks as directed by Management, maintaining flexibility.
- Fulfill employee business card orders as requested by supervisors.
Board of Directors Support:
- Compile and manage essential company files, including minutes, reports, and regulations.
- Maintain and update a meetings folder for board and shareholders meetings.
- Assist in preparing and amending organizational regulations and authority documents.
- Coordinate and send invitations to board and shareholders meetings.
- Record minutes during board and shareholders meetings and distribute them to members.
- Keep the board informed of legal changes impacting their roles.
- Draft resolutions, meeting notices, and voting papers in consultation with the Chairman.
- Provide comprehensive support to the Chairman in various capacities.
- Fulfill additional responsibilities as assigned by the Board.
Human Resources Assistance:
- Support HR department by handling paperwork, including replication, printing, and scanning.
- Provide timely translation services as required by HR department.
- Conduct research and compile data in response to HR department requests.
Job requirements
- A university degree in Foreign Relations and Business Administration.
- Minimum of 2 years of experience in a secretary role.
- Proficiency in MS Word, Outlook, Excel, and PPE.
- Strong command of Mongolian and English, both spoken and written.
- Ability to handle official documents and assess issues independently.
- Highly organized, with exceptional event planning skills.
- Experience in secretarial and office assistant roles.
- Knowledge of corporate governance and compliance.
Additional information
- Basic salary + KPI bonus salary
- Learning & development opportunity with international brands
- Additional health insurance with 100% coverage
- Employee transportation & discounted lunch pack
- Flexible working hours
- Discounted rate for MSM products